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Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools

Advanced and Customized Net Conference

Cisco WebEx Productivity Tools

To utilize your WebEx Net Conferencing Service from applications you use every day:

You

can install

WebEx

Productivity Tools to start or join meetings instantly using One-Click, Microsoft

Office,

Web browsers, Microsoft

Outlook, IBM Lotus Notes, and

messengers;

or to schedule meetings using Microsoft Outlook or IBM Lotus Notes,

hou

going to your

WebEx service

site.

After

you install

WebEx

Productivity Tools, you can log in and set options for your WebEx account,

set meeting options for instant meetings and scheduled meetings, set preferences for

One-Click panel, and

select

which

Productivity Tools you

will

use with WebEx.

This user guide is intended to instruct you on how to download and use Productivity Tools. The Productivity Tools Plug-In provides

you with the ability to schedule your Net Conferences (including audio integration) from applications you use every day. This guide is

to be used to supplement the Cisco WebEx user guides. Please refer to the WebEx One-Click User Guide for more details.

Note: Please follow the instructions in the Advanced and Customized Net Conference User Guide to establish your Advanced and/or

Customized Net Conference subscription in order to schedule and conduct net conferences from Manage My Meetings or your

WebEx homepage.

Once WebEx Productivity Tools have been downloaded, the WebEx One-Click panel and Productivity Tool shortcuts are installed on

your computer. The WebEx One-Click panel allows you to do the following:



Start a One-Click Meeting and invite attendees to the meeting at the same time.



Join an in-progress meeting hosted on your WebEx service website.



Edit the settings for your One-Click Meeting.



Quickly obtain your attendees' or hosts' email addresses from the integration with Microsoft Outlook or IBM Lotus

Notes.



Quickly go to your WebEx service website to start a scheduled meeting or schedule a meeting.

The Productivity shortcuts allow you to start a One-Click Meeting from the following:



The shortcut (right-click) menu for the One-Click taskbar icon



Microsoft Outlook and IBM Lotus Notes



Instant messengers such as AOL Instant Messenger (AIM), Google Talk, Lotus Notes SameTime, Skype, Windows

Messenger, Yahoo Messenger, and Microsoft Lync Communicator



Your Web browser (Microsoft Internet Explorer and Firefox only)



Microsoft Office applications such as Excel, PowerPoint and Word

Productivity Tools Download:

Before installing WebEx Productivity Tools, ensure that your computer meets the following minimum system requirements:



Microsoft Windows XP, 2003, Vista, 7 & 8



Microsoft Internet Explorer 6.0 SP1 or 7.0, or Firefox 3.0 or later



Intel x86 (Pentium 400MHZ +) or compatible processor



JavaScript and cookies enabled in the browser

Note: The WebEx integration for IBM Lotus Notes is included in the WebEx Productivity Tools installation or download only if your site

administrator has turned on the Lotus Notes option for the site.

To install the Productivity Tools software please, following these instructions:



Go to: https://www.mymeetings.com/



Go to Leader Tools and click on the Net Conferencing Plug-Ins in the drop down menu



Down load the Download Productivity Tools Plug-In:

Click on Run and follow the instructions

After the installation is complete, WebEx integration options appear in Microsoft Outlook allowing you to quickly

schedule an online meeting.

1 2 3 4 5 6 7 8 9 10

Inhaltsverzeichnis

Seite 1 - Productivity Tools Download:

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 1 Advanced and Customized Net Conference Cisco WebEx Productivity Tools

Seite 2 - Productivity Tools Setup

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 10 Join a Meeting (participants)  Click the link located under To join

Seite 3 - Account

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 2 The following table describes the WebEx Integration toolbar buttons. Bu

Seite 4 - Instant Meetings

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 3 Account Account options allow you to log in to your WebEx service site

Seite 5 - This option lists only the

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 4 Instant Meetings: Instant meeting options s affect meetings started i

Seite 6 - One Click:

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 5 Scheduled Meetings: Scheduled meeting options affect meetings schedule

Seite 7

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 6 One Click: One-Click options affect the features of the One-Click panel

Seite 8

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 7 Tools: Tools options determine which programs include WebEx integratio

Seite 9

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 8 Scheduling a Meeting from the Productivity Tools You may begin scheduli

Seite 10 - Quick Tips for Presenting

Advanced and Customized Net Conferencing - Cisco WebEx Productivity Tools 9  This will bring you back to the meeting invitation.  Complete the T

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